In the previous post, we talked about using the calendar to take you one step closer to realizing our dreams, by putting a date and time to everything.
But let’s not forget that life is a whirlwind. Between work, social commitments, those personal goals and that ever-growing list of to-dos, it’s easy to feel like you’re drowning in chaos.
This means that even though you have created all of the tasks required to achieve your goals, on the calendar, with dates and times, they still may not get done if you “have no time”.
That’s why in this post, we’ll be talking about tips to stay ahead and keep your plans moving along without overwhelm.
Why Your Calendar Is Your Best Friend
Think about it: your calendar doesn’t forget, it doesn’t get tired, and it definitely doesn’t procrastinate.
It’s the ultimate accountability partner. But most of us underutilize it. We jot down appointments or birthdays, but we don’t tap into its full potential.
A well-organized calendar can:
- Keep you focused by telling you what to do next.
- Reduce stress by providing a bird’s-eye view of your goals.
- Boost productivity by helping you prioritize tasks.
Tips for Using Your Calendar to Stay Ahead
Here’s the thing: a calendar is only as good as the effort you put into maintaining it.
Follow these tips to turn yours into a powerhouse of productivity.
- Time Blocking is Your Secret Weapon
Time blocking is a simple but game-changing technique. Dedicate specific blocks of time to tasks or categories.
This method keeps you intentional about how you spend your time. Plus, it’s satisfying to check off those blocks as you go.- For example:
- 8 AM – 9 AM: Morning workout
- 9 AM – 11 AM: Focused work on a big project
- 12 PM – 1 PM: Lunch and recharge
- For example:
- Color-Code for Clarity
If your calendar looks like a sea of text, it’s time to embrace colors.
Assign categories like:- Red: Work deadlines
- Green: Fitness or self-care
- Blue: Social events This visual cue makes it easier to see where your time is going—and where it might need to go instead.
- Set Reminders (and Actually Use Them)
Calendars aren’t just static tools; they come with built-in reminders. Use them!
Set alerts for 10 minutes, 1 hour, or even a day before important events.
It’s like having a mini life coach nudging you to stay on track.
- Review Your Week Every Sunday
Spend 15 minutes, or more if you have to, every Sunday reviewing the upcoming week.
What’s on the agenda? Are there any looming deadlines or free blocks you could fill with productive tasks?
A quick check-in helps you hit the ground running on Monday.
- Keep It Real
Here’s the truth: life doesn’t always go according to plan.
Leave some wiggle room in your schedule for unexpected tasks or moments of rest.
A good calendar is flexible, just like you.
Digital vs. Paper: What’s Right for You?
The choice between a digital or paper calendar often comes down to personal preference.
Here’s a quick breakdown:
- Digital Calendars: Google Calendar or Apple Calendar are perfect for on-the-go planning. They’re easy to update, sync across devices, and great for setting reminders.
- Paper Calendars/Planners: Perfect for tactile learners or those who feel more grounded writing things down. Plus, nothing beats the satisfaction of physically crossing off a task.
The Power of Showing Up
At the end of the day, your calendar isn’t just a tool—it’s a reflection of your commitment to yourself.
Staying on top of your plan doesn’t mean being perfect.
It means showing up consistently, using your calendar as a guide, and giving yourself grace when life throws a curveball.
Summary
- Time Block Your Calendar
- Color Code for Clarity
- Set Reminders
- Review Every Sunday
- Be Flexible
Next Steps for You
- Find some free time (maybe next Sunday? at least 1h, if this is the your fist time of getting serious with a calendar)
- Open your calendar app (or grab your physical calendar)
- Time block EVERY hour in your calendar, from Monday to Sunday (yes! including time for routine chores like doing the dishes and goals like running at 3pm every Tuesday)
- This could be the very eye opener that shows how you spend your time, and it just might be the game changer for you.
- Color code them
- Set reminders for each
- Live your very next week by simply following your calendar prompts and see how it makes you feel.
With a little organization, you can take on anything life throws your way!